Assistant (m/f/d) to the Artistic Director and Artistic Production Manager

Job Title:
Assistant (m/f/d) to the Artistic Director and Artistic Production Manager 

Pay Scale Classification:
The employment relationship and compensation are governed by the provisions of the NV Bühne collective bargaining agreement (SR Solo). Compensation amounts to at least the applicable entry-level or minimum rate under the NV Bühne agreement. Remuneration exceeding the minimum rate is possible, taking into account qualifications, professional experience, and the requirements of the advertised position.

This is a full-time position. 

Contract start date:
as soon as possible 

Responsibilities: 

• Supporting the Artistic Director in day-to-day operations 

• Serving as the point of contact for communication with in-house departments, the ensemble, guests, and external partners; Point of contact for artists, agents, and other external partners regarding contractual matters 

• Drafting contracts in the artistic field based on templates, maintaining internal contract databases and filing systems 

• Researching and compiling information on various topics

• Preliminary financial management of the artistic budget in close coordination with the Artistic Operations Director

• Calculating, negotiation, planning, and management of smaller productions, collaborations, event series, and special formats

• Handling correspondence and responding to telephone and written inquiries 

• Office administration for the Artistic Director, such as managing schedules, travel planning, and processing expense reports for business trips and other work-related appointments

We offer:

• The opportunity to work in a diverse and open-minded team at a renowned cultural institution

• An interesting role with a wide range of responsibilities 

• A creative and inspiring work environment in the heart of Berlin

• Company pension plan in accordance with the Versorgungsanstalt der deutschen Bühnen

• Deutschlandticket with employer contribution

• Free tickets and discounted tickets for our theater performances

• Cafeteria with discounted prices for employees

The Volksbühne am Rosa-Luxemburg-Platz places special emphasis on equality for women, men, and people of diverse genders. Applications from women, as well as from people of color, people with a migration background, and members of other marginalized groups, are expressly encouraged. People with severe disabilities will be given preferential consideration if equally qualified.

Requirements:

• a successfully completed business apprenticeship or a degree in cultural/theater management, or a comparable qualification 

• Professional experience as a management or executive assistant or in comparable positions, ideally in the theater or cultural sector 

• Strong organizational skills and a structured, precise, and independent work style 

• A strong sense of responsibility and discretion 

• Strong communication skills, ability to work well in a team, and sensitivity to diversity

• Proficiency in using standard MS Office applications

• Excellent written and spoken German and English

• Interest in contemporary theater and artistic production processes

• Willingness to work standard theater hours, including occasional evening shifts as well as work on Sundays and holidays